Sample Letter for Refund of Advance Payment

Example Template of Request Letter from Purchase to Supplier for Refund of Advance Payment against non delivery of materials in word/ .doc Format in India

December 28, 2013

M/s ABC Pvt. Ltd.
N-2, Sector – IV
Dist. Gautam Budh Nagar
Noida – 201 306 (U.P)

Attn : Mr Anil Sharma, Sr. Manager (Mktg)

Dear Sirs,

Sub : Our Purchase Order No.RSL/09-10/2482 dtd.26.12.09
         for supply of Two Road Rollers Belts Model No.RR-560DC

This is to bring to your kind notice that we have not received our ordered material till date despite of an advance of Rs.2,27,000/- made to you vide Cheque No.00001 dtd.05.01.10 drawn on SBI. We have contacted you on regular basis over phone but your promises to despatch the material have failed every time. 

Now almost 4 years have past and we cannot wait for indefinite period for this supply, therefore you are requested to refund us advance with interest @18% p.a. without any delay,

Awaiting your favourable reply.

Thanking you,

Yours faithfully,


Encl. As above

Request Letter for Refund of Advance Payment in word

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