Minutes of Meeting Format India

Sample Template of MOM Between Company & Customer / Dealer regarding Overdue outstanding, Stock & Old Disputes in word/ .doc format

Present :
  1. Ms Neetu Singh, Director – Rocket Sales Ltd. 
  2. Mr Anil Sen, President (Mktg) – Rocket Sales Ltd. 
  3. Mr Vimal Jain, Managing Director – ABC Corporation 
Detailed discussions regarding outstanding with M/s ABC Corporation., Mumbai have taken place and after deliberations, following has been enumerated for record:

1) RSL shows overdue outstanding of Rs. 1,00,00,000/- as on 27.07.13 for which ABC Corporation confirms the same.

2) Apart from above mentioned outstanding, there are stock in possession of ABC Corporation of Rs. 20,00,000/- and also stock in transit Rs.10,00,000/- which is also confirmed by ABC Corporation. They have few submissions regarding stock in possession and would like to discuss with Mr Ajay Lal Manager – Commercials. As far as stock in transit is concerned, there is no dispute and shall be paid immediately.

3) RSL has raised Debit Note for interest on delay payment for Rs. 10,00,000/- for which ABC Corporation makes the request for not insisting in view of few pending issues of Credit Note etc.

4) ABC Corporation has raised issues of some pending Credit Notes for which a proper reply was sent by RSL on 10.03.12 (Annexure-1). ABC Corporation requests that they will try to provide all the supportings or clarify the position so that Credit Note can be issued wherever it is admissible.

5) The tentative outstanding comes to Rs. 70,00,000/- after taking into consideration of disputed amount of Rs.30,00,000.00 lacs. This amount does not include the value of stock in possession and stock in transit. Also it does not include the amount of Debit Note of interest.
6) ABC Corporation would like to clear the tentative figures of outstanding of Rs. 70.00 lacs by cheque/RTGS of Rs. 15.00 lacs each / or after every 10/15 days so that entire outstanding can be liquidated within 50 to 60 days.

The 1st payment by Cheque / RTGS will be done on 29.07.13

7) ABC Corporation will discuss with our marketing team for the availability of the material and finalization of prices along with the payment terms for fresh despatch of material.

8) There are some “C” Forms pending for the year 2010-11, 2011-12 & 2012-13 as per the list (Annexure-2) attached. Mr Vimal Jain will try to send the “C” Forms at the earliest.

9) Mr Vimal Jain is advised to send A/c statement of RSL appearing in the books of ABC Corporation for the last 3 years to reconcile the same.

(NEETU SINGH )                                                                         (VIMAL JAIN)


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