Warning Letter for Overdue Payment

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Sample Followup Reminder Letter Format for Non Payments against Debtors outstanding

Date :

M/s ………………………………
……………………………………
…………………………………….

Dear Sirs,

On checking of list of outstandings placed before me, it is seen that a sum of Rs…………..….….. is due and payable by you towards supply of Shakti HRC Coils by us. It is also learnt that you had been one of our valued customers and having very cordial relations. I feel that it was never your intention not to pay the amount towards the cost of material received by you and for the services rendered by us. You must be feeling sorry in your heart for not paying the amount and which I feel must be due to some compelling circumstances at your end and some misunderstanding at our end.

Therefore, if it is not possible to liquidate the outstanding immediately, you may liquidate the same in installments to be suggested by you and as convenient to you. It is not our intention to initiate legal proceeding against our valued customers which affects badly their goodwill, reputation and credibility in the market and also their business activities. We want to continue our business relations with you once a settlement is reached in the present impasse. However, you will also appreciate that we being a limited company, are accountable to our shareholders and other stakeholders for the amounts outstanding against supplies made. In the circumstances, we will be reluctantly compelled to take recourse to legal steps much to our disliking for not realizing the dues. We hope to hear from you soon in the matter. However, according to you if there are any differences in the amount shown or in the supplies received by you I/we are always accessible.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



ANIL JAIN
PRESIDENT

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