Purchase Order Letter Template

Free Sample Example of Purchase Order Request Covering Letter Writing Format to vendor in word / .doc /.pdf in India with request for replacement of mismatch material

RSL / AIPL / 2013-14 / 09
May 12, 2013

M/s ABC Industries Pvt. Ltd.
12, Corporate House, C. G. Road
Ahmedabad – 380 009
Attn : Mr Ravi Kundu
Dear Sirs,

Reg : Purchase Order No.9800000123 dtd.28.03.13

This is to inform you that Golden White Teak supplied by you does not match to our existing décor. It is more or less White Ceader. We are sending herewith a sample of our Golden White Teak for your reference and record. Please supply us Golden White Teak as per our sample only.

Now we need the following decors and therefore, please give us your offer and Proforma Invoice to enable us to place our Purchase Order on you :

1.       Golden White Teak – 1000 MT. Please send us your counter-sample of décor for our approval.

2.      Whitish Blue – 300 MT

3.      Golden Red – as per your last supply – 100 MT

4.      Silver Grey - 100 MT

All papers should be in width of 250 cm and all 120 GSM.

Please acknowledge receipt of the same.

Thanking you,

Yours faithfully,


Encl. As above

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