Justification Letter Format

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Sample Template Example of Claim Justification Letter to Supplier against Purchase of Poor Quality of Material in India in word/.doc

RSL:JSPL:2013-14/015
March 3, 2014
M/s Janco Singapore Pte Ltd.
14/1, Jenifer Place 
No.14-05 Asian Plaza
Singapore – 048662 

Sub : Issue of HMR Ply Boards

Ref : Our Letter No.RSL/JSPL/2013-14/012 dtd.21.01.14

Dear Mr Jaoya Lakeda,
Thank you for your reply. It is astonishing to note that you have considered our Debit Note as a surprise. It is to be noted that the matter was discussed with your Mr Amit Jain and we have sent several e-mail with respect to the claim.

Since there was no positive reply from your end, we lodged our claim with you. Now we appreciate that you have taken a step ahead to resolve the issue, but it is really disturbing to note that you have offered a paltry compensation amount of USD 7710.24 as against our claim of USD 61764.40. Your offer does not even cover the cost of material i.e. USD 32768.52.

You know that we have incurred substantial amount of expenses such as custom duty, shipping line charges, dock charges, insurance, transportation, clearing & forwarding, godown rent, interest, etc. to clear the consignment which adds to the cost of the material and hence, the same cannot be ignored.

It is worth noting that we have shown the condition of poor quality HMR Ply Wood to your Mr Amit Jain and apprised him of the problems and losses suffered by us.
We feel that our claim is justified and it will be well appreciated if you can come down and settle the matter across the table.
Awaiting your reply.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH
Vice President

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