Wrong Billing Letter

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Sample Template Format of Business Complaint Letter for double billing / wrong billing in India in word/ .doc

RSL/TCI/2013-14
September 24, 2013


M/s Transport Corporation of India
14/1 L N Road
New Delhi – 110 042                       Attn : Shri J K Singhal

Dear Sirs,

This is to inform you that during the process of checking of your bills for transporting our materials from our factory to various destinations, we surprise to note that the following bills were submitted twice for payment :

Bill No.
Date
Amount (Rs)
Submitted 1st  time  
Submitted 2nd time
192
10.05.13
9,593.00
30.05.13
30.06.13
191
10.05.13
28,710.00
30.05.13
30.06.13
196
10.05.13
10,112.00
30.05.13
30.06.13


48,415.00



It is also surprised to note that at the time of submitting of these bills at first time acknowledgement of original L/R has been submitted whereas at the 2nd time the duplicate of the same L/R acknowledgement has been obtained and submitted on duplicate L/R. It is objectionable to submit the bills on a duplicate consignment note but while checking your freight bills we came to know that it is a regular phenomena to submit the bills with duplicate acknowledgement. The matter has been shown and taken up with your Mumbai representative several times but no action are taken. However, in view of the above, you are requested to kindly check up your records and verify whether any other duplicate bills are not submitted with us for payment.

Kindly also send your total bill register with us as well as details of payment received by you and TDS deducted for the year 2012-13 and 2013-14 (upto May’13) for reconciliation and settlement of account at the earliest.

Thanking you,

Yours faithfully,
For ROCKET SALES LTD.



NEETU SINGH
GM - ACCOUNTS

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