Mass Document Reversal in SAP T Code - F.80

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Mass Reversal of Documents

Business Process Description Overview

A function you can use to reverse many documents, which have been posted either manually or automatically.

Mass reversal offers two modes for reversing documents:

  • Reversal (for reversing documents in the same period in which the target document was posted) 
  • Inversion (for reversing documents in a different period) 

T Code :- F.80




Input - Required Fields
Field Value / Comments
Company Code
Enter Company code for which the documents are to be reversed (1000)

Document Number
Enter range of documents to be reversed.

Fiscal Year
Enter Fiscal Year


Output - Results
Comments
If “Test Run “ is Selected
If you activate it, the SAP system generates only a log. Data is neither updated nor changed in the database.

If “Test Run” is not selected
If you inactivate it data is changed in the database.

Procedural Steps

1.1.       Access transaction by:

 Menus
Accounting -> Financial Accounting -> Accounts Payable -> Document -> Reverse -> Mass Reversal
Via Transaction Code
F.80

1.2.         On screen “Mass Reversal Of Documents : Initial Screen “

Field Name
Description
R/O/C
User Action and Values
Comments
Company code
Company code ID.
R
Enter Company Code 1000

Document Number
The number of the documents required for reversal.
R
Here enter the range of documents to be reversed. If left blank all documents will be selected.

Fiscal Year
Fiscal year of the documents to be reversed
O


1.3.         Under the GENERAL SELECTIONS area:


Field Name
Description
R/O/C
User Action and Values
Comments
All fields in this section are optional
Place cursor in the field and press F1 for field level help.
O


1.4.         Under the REVERSE POSTING DETAILS area:


Field Name
Description
R/O/C
User Action and Values
Comments
Reason for Reversal
This is the reason assigned for the reversal of the documents
R
Pull down menu is available for the available options of reversal. Or else user can create his own reversal reason.

Posting Date
It is the posting date of the documents

O



Posting Period
The Posting period of the documents which are to be reversed
O


Test Run
If this is selected then the mass reversal will under go a test run only by creating a log and the transactions are not updated.
O




(Note: On Above table in column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional)


1.5. To process “Mass Reversal of Documents ”, once you have input your processing para-meters, press the Execute icon--green check mark with whiteclock, F8.



1.6. Return to Main Menu. (Select Yellow up Pointing Arrow, Shift F3).

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